Northeastern Regional Tax Collector’s and Treasurers’ Assoc

Board of Director Meeting

April 25, 2009

Best Western Mainstay Inn

Newport, RI

The meeting was called to order by Lynette Lussier at 1:10 .m. those in attendance were Deborah Heim, Stanley Gorzelany, Corinne Aldinger, Joanne Madden, Lynette Lussier, Pam Fontaine and Lisa Biagiarelli. 

Secretary’s Report:

Motion made by Pam Fontaine and seconded by Lisa Biagiarelli to accept the minutes from August 26, 2008 board meeting.  All in favor.   It was noted the minutes were up on the website.

Treasurer’s Report:

Joanne submitted the Treasurer’s report beginning balance $55,630.98, Income $7,168.32 and Expenses $35,893.40 with an ending balance as of 4/24/09 $26,906.90.  A motion made was by Lisa Biagiarelli and seconded by Stanley Gorzelany to approve the treasurer’s report as read.  All in Favor.

Joanne submitted a copy of the conference summary it was noted we made $5,243.09.

There was discussion regarding a teacup auction at the conference.

There was discussion regarding having two accounts one for Membership and the general account.

 Membership:

            Lisa handed out an updated membership listing email from Vikki Fogg.

Website:

            Bob Peters has a new email address. 

            It was suggested by Lisa that we might what to explore into looking for a new web site provider.  Lisa will check into other providers. 

Nominating Committee:

            Lisa will check with the present officers to see who is willing to stay on.  A slate will be presented at the next board meeting.

Newsletter:   

We will need a new editor in the near future.  May 15th the newsletter will be mailed it will be 24 pages long.  The total cost will be $9,204 or more for printing and mailing.  He received very few ads. 

Mike Campbell in an email suggested we look into cuts cost.  Possible a full mailing to paid members, scan the newsletter on our website for online review for all to see and sent just the conference and membership package out.  This would reduce the cost. 

Stanley thought the newsletter online was a good idea.

Pam suggested we revisit the idea after the conference.  All agreed.

2009 Conference:

            Lynette announced the conference would be at the Best Western Main Stay Inn in Newport, RI.  Right off the Newport Bridge.  The Rooms are $99 a night.  They will give us a room for hospitality. The conference dates will be August 23-August 26.  There will be a space also for the vendors.  The hotel will reserve 10 rooms for Saturday night.  Free parking.  No pets.   The hotel will provide the screen and podium  at no additional charge.  Check in will be 3:00 p.m. and check out 11:00 a.m.  There will be a dinner cruise Monday night and possible a bus tour for Sunday.  The dinner cruise will be included in the package.  The bus tour will be available for those you wish to attend at an additional charge.

            At this time the speakers are at no charge.  The topics will be Adam Cohen on Legal issues, Controlling Clutter, Ethics, Office Forensics, Vendor Panel, Collection Agency Panel, Work Plan Violence, and the IRS. 

            Lynette presented what she would like as a give away.   She showed samples of a calendar for 2010 she received.  The majority present thought the calendars were a good idea.  Lynette will check prices and proceed in ordering.

            Lynette also showed sample of Lapel pins.  She suggested we purchase 200 and have them available all members.  Everyone thought that the pins were a good idea.  Lynette will check prices and proceed with purchasing.

2010 Conference:

            Lisa show brochures for the site of our 2010 conference that will be located in Lancaster PA.  The hotel was booked at the Inn at Lila Village for the days of September 12 through 15.  The month of September was suggested at the last board meeting due to Pennsylvania collections are in August.  There are 63 rooms at the hotel.   There is an outdoor pool.  No pets. 

Audit Report:

            Stanley Gorzelany will audit the books from the period April 2008 to April 2009 for the next board meeting in August.

Old Business: 

            None

New Business:

            Debbie asked the most convenient location for the Board meeting in March.  Debbie asked if Fairfield County Connecticut was best all.  Joanne stated it was better for her and the rest of the board thought it was a very central to all the States.  Debbie will schedule the next board meeting in March.

Motion was made by Stanley Gorzelany and seconded by Lisa Biargiarelli adjourned meeting at 3:00 p.m.

Respectfully submitted 

Deborah Heim

Temp Secretary